Overview

Job Location:
Winston Salem, NC

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

 

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

 

Current  Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History. 

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Senior Grants and Contracts Manager directly supervises and manages the Grants and Contracts Managers (GCMs) on the Reynolda Campus of Wake Forest University. The Senior GCM will distribute workloads and assign GCMs to units across the university, i.e. Schools, Programs, & College Departments. Responsibilities also include hiring, training, and mentoring GCMs, as well as resolving problems in a timely manner. In addition, the Senior GCM must
appraise the GCM’s performance using input directly from faculty and staff, as well as information from unit administrative leaders such as Associate Deans for Research and Departmental Chairs. The Senior GCM will also act as a GCM for faculty in various units that have little proposal/grant activity as well as for the USAID grant, and other grants & proposals that are from the Center for Energy, Environment & Sustainability (CEES). The Senior GCM will work closely with faculty leaders such as the Associate Provost for Research & Scholarly
Inquiry, the Associate Deans for Research in Schools & the College, and also with Departmental Chairs when policy and process decisions warrant it.

Summary of GCM responsibilities. A GCM works independently and provides research administrative and financial support to research faculty and unit research administrative leaders; coordinates research staff and general administrative functions to include monitoring research program budgets and business affairs, managing research personnel matters, and interpreting
research policies and procedures. Provides both pre- and post-grant support for individual faculty and is knowledgeable and responsive to faculty regarding grant proposals, award budgets, and paperwork. Provides junior faculty who have been awarded initial startup packages that are substantial (> 20 K$) with the equivalent of post-award budget support. Proactively reviews budgets and identifies issues or potential problems. Makes decisions regarding resource
acquisition and allocation; applies analytical and problem solving techniques to business affairs including financial and human resource matters related to sponsored research.

Job Description

Essential Functions:

  • Supervises and manages the existing Grants Contracts Managers (currently five) serving the university. This includes managing which departments and individual faculty members GCMs are assigned to serve.
  • Annually evaluates the performance of the GCMs, with input from unit research administrative leaders, faculty, & staff.
  • Performs research financial administrative tasks for the Center for Energy, Environment, & Sustainability, including the USAID Award.
  • Manages faculty grant, indirect, and start-up funds. Maintains and reconciles detailed budgets for accounts; advises and/or determines which expenditures are within budget guidelines; informs management of irregularities and proceeds with corrective action.
  • Organizes and/or prepares research financial reports; analyzes, summarizes, and interprets
  • information; recommends course of action.
  • Facilitates proposal writers as they identify future grant opportunities. Aids in determining appropriate guidelines and regulatory requirements. Works with faculty members to meet grant regulations and navigate requirements. Represents the Office of Research and Sponsored Programs to the units who have relatively few proposals/grants.
  • Provides ongoing analysis of existing accounting policies and procedures, recommends changes in business processes, and works with department chairs to develop new systems to increase the overall effectiveness of departmental research financial operations.
  • Assists in compiling reports regarding study operations and progress for internal and external stakeholders, including faculty/staff, Research & Sponsored Programs, IRB, and/or study sponsors.
  • Coordinates research personnel actions with Human Resources with regards to job postings, hiring, termination, and employee training. Coordinates graduate student appointments with the Graduate School Office. Coordinates personnel actions regarding international students and employees with the office of International Studies and Scholars.
  • Maintains records documenting research employees’ salaries and other HR issues such as
  • job postings and terminations. Serves as liaison to the HR department with regards to research personnel issues on behalf of the assigned departments.
  • Understands process and implements appropriate action for summer salary payments and course buyouts.
  • Coordinates time and effort reporting process.
  • Oversees the system for receipt, processing and approval of invoices and expenditure requests through the assigned departments to Financial Services, including University P-Card purchases when startup funds or grants are used for such purchases.
  • Prepares monthly operating financial reports for the sponsored program PIs; conducts forecasting and budget planning for year-end projections.
  • Serves as liaison between the assigned departments and the Procurement Department, Financial Services, Human Resources and Financial Aid (with respect to student employment). Ensures the assigned units follow policies and procedures as set forth by other WFU administrative departments.
  • Oversees preparation of monthly journal entries for reallocating or correcting expenses and maintains documentation.
  • Assists in gathering information for review and negotiation of maintenance contracts related to services provided to and for the equipment supported by sponsored program funds. Tracks and monitors maintenance coverage periods, contract dates, invoice due dates and amounts due.
  • Executes special projects and other duties as assigned to improve efficiency and increase productivity of all GCM staff members.
  • Assists with the monitoring of royalty payments from Intellectual Property held by research faculty. Works with Wake Forest Innovations, the office in charge of managing University IP, and Financial Services as appropriate.
  • Coordinates with peers within the Atrium Wake Forest Baptist Health sponsored research office.

Required Education, Knowledge, Skills, Abilities:

  • Ability to manage people in a professional setting.
  • Bachelor’s Degree in Business Administration or related field and 3+ years progressively more responsible accounting/management experience, or an equivalent combination of education and experience.
  • Knowledge of office and administrative practices and principles.
  • Knowledge and skill in accounting and budgeting procedures and techniques.
  • Knowledge and skill in financial reporting, comparisons, impacts, and/or projections.
  • Proficiency in MS Word, MS Excel and relational databases.
  • Knowledge of grant proposal submission and post-award maintenance processes.
  • Well-developed planning, administrative, and project management skills; ability to establish goals, prioritize tasks, and mobilize resources in a time-critical environment.
  • Strong interpersonal skills; excellent communication skills, both verbal and written, including proficiency in business and scientific writing. Ability to develop and nurture relationships with individuals/organizations having diverse professional expertise.
  • Ability to proactively respond to grant budgeting issues and needs.
  • Ability to solve problems and make decisions.
  • Ability to analyze and interpret policy and procedural questions.
  • Ability to handle multi-tasking, professional relationships under stressful conditions, and sensitive information in a confidential manner.

Preferred Education, Knowledge, Skills, Abilities:

  • Experience with federal grants submission and processing.

  • Experience with Workday.

  • Deep knowledge of Excel.

  • Knowledge of Cayuse software.

  • CRA or CPRA.

  • Experience with human subjects research.

  • Five years or more of accounting/management experience.

Accountabilities:

  • Responsible for own work.
  • Budgetary responsibilities.
  • Supervisory responsibilities.​

Additional Job Description

*Applications for this position will be accepted through December 10, 2021, 11:59 p.m. EST.

In furtherance of the University’s commitment to resuming operations in a manner consistent with or similar to how those operations were conducted prior to the pandemic, and in an effort to protect the health and safety of the campus community, all faculty and staff are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine.  Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation. 

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.