Overview

Job Location:
WNC – Carson City

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

  • Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

​If you need assistance or have questions regarding the application process, please contact:

Human Resources
humanresources@wnc.edu 
(775)
445-4237
2201 West College Parkway

Carson City, NV 89703

Job Description

Administrative Faculty Contract. Non Tenure Track, Benefits Eligible.

The Assistant Controller reports to the Chief Financial Officer (CFO), and under the direction of the CFO, is responsible for monitoring the effective performance management, accountability and custody of the financial assets of the college. This position establishes and monitors financial accountability and compliance with federal, state and NSHE requirements for accounting, financial and grant management. This position provides supervision for the Controller's Office staff that includes the following functional areas: disbursements, travel, student accounts, receivables, cashiering, grant financial management, banking and financial accounting/reporting. This position works closely and collaboratively with all college departments and senior administration of the institution. This position also regularly works with NSHE System Administration staff, external auditing firms, internal audit, banking institutions, granting agencies and NSHE committees composed of members from all Nevada institutions.

This is a Monday-Friday, 8am-5pm position reporting to the CFO. The position is based on WNC’s Carson campus with limited remote work. Hours may increase due to high volume periods/deadlines.

Duties and Responsibilities:

Accounting Processes, Financial Operations and Reporting

  • Responsible for daily banking, ensuring cash reconciliations are complete and accurate, that ACH and wires are posted timely, and variances are resolved and recorded

  • Responsible for completing the monthly bank reconciliation and communicating the stale check process with the Financial Aid office

  • Works with departments to resolve account discrepancies and prepares journal entries to correct errors

  • Processes monthly and quarterly journal entries and state draw deposits

  • Responsible for monthly grant reconciliation and invoice preparation, communicating any grant budget issues with appropriate personnel prior to invoice preparation

  • With the assistance of the financial aid office, responsible for verifying reconciliations and initiating the drawdown of funds

  • Reviews and oversees the accounts payable and expense processes, ensuring that payments are properly made to vendors on a timely basis and that all transactions have the appropriate fiscal backup

  • Serves as the purchasing card administrator and ensures that p-cards are reconciled and posted timely

  • With assistance of the AAIII, ensures that the annual inventory process is completed by the deadline and any asset issues are resolved

  • Serves as the lead for treasury management

  • Serves as back-up for accounts payable and student refunds processing

  • Performs other duties as assigned by the Chief Financial Officer

  • Responsible for the Student Government Financial statements (annual)

  • Responsible for the preparation of the annual financial statements and supporting work papers in accordance with generally accepted accounting principles

  • Assists with annual reporting, including IPEDS financial reporting, accreditation reports, audit responses, SEFA, as well as quarterly and annual reporting required by granting agencies

  • Researches and prepares initial responses to requests for information from the NSHE System Office, internal audit, and granting agencies

  • Serves as the non-resident alien tax specialist for the institution

Internal Controls and Compliance

  • Responsible for ensuring the institution remains PCI compliant and that quarterly testing is complete

  • Responsible for ensuring that internal controls/processes are followed and enforcing the segregation of duties

  • Responsible for institutional compliance to NSHE purchasing, travel, and business policies

  • Responsible for periodic review of college policies

  • Maintains the Controller’s Office procedures and periodically reviews to ensure that internal controls are being incorporated into new and existing processes

  • Performs walk-throughs of departmental processes and provides training on proper reconciliation work

Staff Supervision and Management

  • Provides day-to-day supervision of the Controller's Office staff ensuring adequate office coverage and support to maintain services

  • Responsible for employee evaluations and maintaining accurate job descriptions

  • Ensures that office staff are properly cross-trained across all functions

Collaboration and Committee Participation

  • Serves as the institutional finance lead on Workday committees and NSHE working groups

  • Serves on relevant college committees

  • Assists departments with accounting questions, procedures, and best practices

  • Works in a professional and collegial manner with faculty and students in the best interest of the college and the people it serves

  • Assists with training new hires on the Workday finance system and participates in Professional Development Week

Minimum Qualifications:

Bachelor's degree in Accounting, Finance or related field and four years of related professional experience. 

Preferred Qualifications:

  • Public accounting experience

  • CPA licensure

  • Workday experience

  • Higher education experience

Knowledge, Skills and Abilities:

  • Knowledge of generally accepted accounting principles

  • Knowledge of internal controls

  • Knowledge of computing systems for accounting and student information systems

  • Ability to interpret and implement laws, regulations, and policies

  • Highly developed computer skills

  • Ability to implement systems to manage student accounts

  • Knowledge of relevant pronouncements from the Governmental Accounting Standards Board

  • Highly developed communication and leadership skills

  • High degree of honesty and integrity

  • High degree of self-awareness

  • Self-motivated

  • Ability to empathize with others

  • Well developed oral and written communication skills

Minimum Starting Salary Information:

This position is at a salary grade D. The minimum of the placement range is $94,881.02. The selected candidate will be placed at or above the minimum based on education and experience. WNC's placement range falls within the NSHE salary schedule: NSHE ADMINISTRATIVE SALARY SCHEDULE

Perks of Working at WNC

  • Beautiful campus located along numerous biking and walking trails

  • Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans)

  • Employer paid Long Term Disability (LTD) Program

  • Health insurance options including dental and vision – Health Insurance

  • Generous annual leave (A contract), sick leave (A & B contract), 12 paid holidays – Faculty Benefits

  • The WNC Fitness Center offers free Faculty and Staff membership WNC Fitness Center

  • ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff 

  • Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System

  • Voluntary benefits including accident, disability, legal services, and more – Voluntary Benefits

  • An administrative faculty senate represents full-time, administrative faculty

  • Free parking and plenty of it!

  • No State income tax!

Education Benefits for Faculty Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and their qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Qualified dependents of faculty can take unlimited credits per semester. More information can be found in the Board of Regents Handbook.

Exempt 

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

  • Cover Letter

  • Resume

  • Contact Information for three professional references

  • Unofficial Transcripts

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

10/27/2024

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment. 

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.