McNeil Building – 5th Floor
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Business Administrator, SP2
Job Profile Title
Business Administrator C
Job Description Summary
Reporting to the Director of Finance and Planning at SP2, the Senior Business Administrator serves as a critical member of the School of Social Policy and Practice’s Finance and Administration team. The position provides support and guidance to senior-level group members, other F&A staff, and SP2 constituents. Responsibilities include preparing various financial and other analyses and data analytics to support the vision and mission of SP2. The Senior BA also serves as a high -level reviewer and approver for all transactions and provides feedback to other team members as it pertains to compliance with Penn and SP2 financial policies. Under the guidance of the Director, the Senior BA will work alongside the other Senior BA to manage the school’s payroll processes, including the hiring of full-time, part-time, and temporary faculty and staff, independent contractor classification, and being expert in the use of Workday. This position plays a vital role in assisting the F&A group and the school in their goal of continually improving financial processes, while ensuring effective stewardship of School and University resources.
All SP2 staff are required to participate in convocation and graduation.
- The Sr. BA will serve in a major support capacity to the Director of Finance and Planning at SP2 and the Associate Director of Research Services, preparing various financial analyses and data analytics to support the vision and mission of SP2. Analysis will include expert use of Penn's data warehouse collections, including financial, payroll, research, and student data. The reports will be part of a monthly distribution of key indices and factors that will be shared with the Associate Vice Dean of Finance and Administration and the Dean of the School.
- The Sr. BA will serve as higher level reviewer and approver for all transactions and provide guidance to other SP2 team members, faculty, and staff on matters of Penn and SP2 policies and procedures. They will work with the F&A team to audit and approve Purchase Orders, non-PO Penn Marketplace payments, pcard transactions, individual service provider classifications (independent contractors), and policy compliance, and TEM/Concur expense reports in adherence with Penn and SP2 policies; and making and implementing recommendations for procedural changes as appropriate. The Sr. BA will also manage the Finance & Administration SharePoint site.
- Working alone or with the other Senior Business Administrator at SP2 and the Dean's Office, this Senior BA will be a superuser in Workday, managing payroll for SP2. They will enter data into Workday on the academic and non-academic side of our staff, including sabbatical credits and other leaves for faculty, entering payroll information for new faculty and staff, updating information as required, initiating the onboarding process for new hires, and supporting Penn's merit increase program.
- Maintain SP2's monthly distribution of financial reports (i.e. operating account, gift, endowment, grant, and discretionary funds) for assigned program areas on a routine basis as dictated by the accounting cycle; review reports for reasonableness and investigate budget variances as appropriate.
Perform additional duties as assigned. All SP2 staff are required to participate in convocation and
- Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required
in a University Business office environment, are required; experience with Penn’s financial, grant, and reporting systems (BEN, Business Objects universes including financial, payroll, student, and research data) as well as intermediate skills in Microsoft office products.
The successful candidate will have an engaged and responsible work ethic, a pro-active work style, and the desire to add value to and improvements in existing systems of grant and non-grant financial management. Must clearly demonstrate attention for detail and have highly effective interpersonal skills; the ability to enforce policy guidelines with constituents in a professional and diplomatic manner; and the ability to collaborate well with individuals of diverse backgrounds and skill sets within different areas of the School. Must be able to work independently as well as collaboratively and remain flexible in order to adapt quickly to changing priorities.
Job Location – City, State
Department / School
School of Social Policy and Practice
$51,824.00 – $80,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay