Job Location:
Chicago, IL

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL is seeking a dynamic and highly motivated Executive Recruiting Coordinator to join our team. In this position, you will play a critical role in the recruitment and onboarding of senior-level talent across JLL's global operations.

As the Executive Recruiting Coordinator, you will partner closely with our executive recruiting team to provide an exceptional and high-touch experience for both internal and external executive-level candidates. Your diverse responsibilities will range from scheduling and coordinating interviews to hosting onsite executive-level interviews at our offices around the world.

This is a truly global role, where you will collaborate with recruiters, HR professionals, and business stakeholders across the Americas, EMEA, and APAC regions. Your proactive, customer focused approach will ensure a seamless recruitment process and an exceptional candidate experience across all geographies.

The successful candidate will have the opportunity to drive process improvements and efficiencies, making a tangible impact on our global talent acquisition efforts. You will gain exposure to various HR and recruitment-related ad hoc projects and programs as you partner with teams to deliver exceptional results. In addition, you will manage vendors and maintain up to date knowledge and hiring compliance across different states and regions.

You will anticipate next-level questions and escalate issues appropriately, showcasing your expertise in Workday activities and maintaining an up-to-date understanding of all hiring processes and programs. You will actively solution and resolve issues through research and cross functional collaboration. You will effectively articulate and communicate policies and programs, providing accurate information to employees in a timely manner. Utilizing various tools and technologies such as Microsoft Teams, Workday, and Avature, you will deliver standardized HR transactions with precision and attention to detail.


  • Schedule and coordinate executive-level interviews globally
  • Host onsite executive-level interviews as necessary to deliver a best-in-class candidate experience
  • Drive and communicate policies and procedures for the hiring process
  • Create job requisitions and ensure accurate information is captured
  • Assist in designing and implementing programs and processes to enhance the applicant-to-hire experience
  • Manage the offer letter creation process, adhering to approval requirements
  • Initiate background/drug screening appropriate by client. Fully understand requirements based on client accounts and adjudicate based on company guidelines and pre-determined approval levels.
  • Maintain accurate employee data and file information using Workday, ensuring compliance with I-9 regulations
  • Provide support for employee onboarding questions, including payroll and benefits-related inquiries
  • Coach business stakeholders on appropriate hiring process guidelines
  • Support special projects and adhoc tasks across that Recruiting team such as manager feedback surveys, creating reports, and developing PowerPoint presentations


  • Bachelor's degree in Human Resources or a related field
  • Minimum 2 years of experience in a corporate or business unit HR generalist or service center role
  • Front-line customer service experience preferred
  • Strong attention to detail and a commitment to delivering "WOW" customer service
  • Proactive and solutions-driven, with the ability to anticipate and address issues before they arise
  • Embraces and adopts new technologies
  • Experience with Workday preferred; knowledge of PeopleSoft, Excel, and Word
  • Familiarity with HR processes and procedures
  • Highly professional demeanor with exceptional verbal and written communication skills
  • Self-starter who can work independently while also collaborating effectively within a team
  • Culturally sensitive and adaptable to different working styles across regions
  • Highly organized with the ability to prioritize and thrive in a fast-paced, high-volume environment


On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

  • 401(k) plan with matching company contributions

  • Comprehensive Medical, Dental & Vision Care

  • Paid parental leave at 100% of salary 

  • Paid Time Off and Company Holidays

  • Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.